Tools · InUnison

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Where does your week go?

Six jobs that keep coming back, three small and three big. The last row is for everything else.

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Put in some hours to see where your year goes.

Worked out as: hours per week × 52 weeks ÷ a 7.5-hour day.

Put hours against the rows you recognise. A rough estimate is fine.

Invoicing and payment reminders
Sorting and directing email
Bookings and confirmations
Quote requests, quotes, and chasing them
Numbers from separate systems into one picture
Finding new customers and keeping in touch
Something else that repeats

These can all be automated. The question is which one to start with.

This runs in your browser. The numbers go nowhere.

Examples

What this looks like in practice

Four situations, deliberately different in size. The first is small, the last is not.

Illustrations, not client case studies.

01Workflow

The same answer again

The same question arrives every week from different people. The answer is nearly always the same, and you still write it from scratch.

A workflow spots the message as it arrives and puts the answer in front of you, ready.

You read it and send it. Writing it is no longer part of the job.

02App + workflow

From request to quote

The request arrives by email or through a form. You dig prices out of old quotes, write a new one, send it, and a week later you try to remember who you were supposed to chase.

An app takes the request in already structured and prices it from your own rules. A workflow keeps track of who has not replied.

The quote goes out the same day, and you are not the one who has to remember to chase it.

03App

The month makes sense only once it is over

Sales sit in one system, hours in another, costs in a third. The whole picture only exists once somebody assembles it by hand, and by then the month has gone.

An app pulls the numbers from every source itself and keeps them current.

You see where you stand on the day you ask, not three weeks later.

04App + workflow

One sale sets off ten things

When a deal closes, a sequence starts: the contract, the billing details, setting the work up, the kickoff, the first invoice. Every step rests on somebody remembering it, and one lapse reaches the customer.

This one is big, so it gets built in pieces. An app shows where each customer stands. Workflows take the steps that involve no judgement. The first piece is running within weeks.

You decide what happens. The chain makes sure it actually happens.

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